Sea freight plays a key role in global trade. Not only is it a cost-effective way of transporting large quantities of goods over long distances, it is also one of the oldest methods of international trade.

In order to realise the full potential of this logistics sector, it is essential to familiarise yourself with the sea freight export process.

► Increased efficiencyUnderstanding the process helps to make the transport process more efficient.

►Cost savingsKnowledge of the process can help to avoid unnecessary costs.

►Risk minimisationInsights into the process help to recognise and avoid potential problems at an early stage.

►Business growthKnowledge of sea freight export opens doors to new international markets and business opportunities.

In this article you will learn everything about sea freight export and its process.

The cornerstones of sea freight export

Exporting by sea freight is a complex process made up of several important components. In this section, we will highlight the key aspects that every company needs to understand in order to be successful in the world of international freight transport.

► FCL (Full Container Load)Ideal for large shipments where an entire container is filled with goods from one sender. This option is often more cost-effective for larger quantities.

► LCL (Less Container Load)A good choice for smaller consignments. Several senders share one container, which offers flexibility for smaller freight volumes.

► Specialised services: Services such as customs clearance and Warehousing are crucial to ensure that the entire process runs smoothly.

This fundamental understanding of ocean freight export is the key to success for companies looking to ship their products internationally. It enables an informed decision on which shipping options best suit the company's individual needs.

The first step in the sea freight export process: product preparation and packaging

Preparing your products for sea freight export is a crucial step in ensuring that your goods reach their destination safely and undamaged. This process includes not only the selection of suitable packaging, but also compliance with certain standards and regulations.

► Product reviewMake sure that your products meet the export requirements and that there are no restrictions.

► Appropriate packagingUse robust and suitable materials to prevent damage during the voyage.

LabellingClear and correct labelling of parcels is essential for smooth processing.

► DocumentationPrepare a precise packing list containing all the details of your shipment.

Careful preparation and packaging of your products is the cornerstone of a successful sea freight export. It minimises the risk of delays and damage and ensures efficient handling throughout the entire transport process.

The second step in the sea freight export process: The export documentation

The correct creation and management of export documentation is a critical aspect of sea freight export. These documents not only serve as proof of the goods shipped, but are also essential for customs clearance processes and compliance with international trade regulations.

Commercial invoiceA detailed list of your products with value details.

►Packing listDetailed information on the weight, dimensions and contents of each pack.

►Export licenceRequired for certain goods, depending on the export regulations.

► Certificate of originA document that confirms the origin of the goods.

The careful preparation and organisation of these documents ensures that your sea freight export runs smoothly and without unnecessary delays. This is a crucial step in ensuring that your goods arrive at their destination on time and in compliance with all legal requirements.

The third step in the sea freight export process: Choosing the right forwarder

Choosing the right freight forwarder is a crucial step in sea freight export. An experienced freight forwarder can not only organise the transport of your goods, but also provide valuable support in navigating complex logistical challenges.

►Experience and expertise: Look for a freight forwarder with extensive experience in sea freight.

► Range of servicesCheck whether the freight forwarder offers the required services, such as customs clearance and Warehousing.

►Network and reachA good haulier network can make transport more efficient and hassle-free.

►Customer reviews and referencesFind out about the haulier's reputation through customer feedback.

Choosing a competent and reliable freight forwarder is crucial for a smooth and efficient sea freight export. A good freight forwarder can not only save time and money, but also minimise the risk of delays and complications.

The fourth step in the sea freight export process: Booking and customs clearance

Booking with a shipping company and customs clearance are essential steps in sea freight export. They require precise planning and a good understanding of customs regulations.

► Booking processContact a shipping company or have your forwarding agent make a booking. Select the appropriate shipping option (FCL or LCL).

► Customs documentationPrepare all necessary customs documents, such as export declarations and any necessary authorisations.

►Customs dutiesInform yourself about the applicable customs duties and ensure that these are paid on time.

►Customs agentsConsider using a customs broker to simplify the process and avoid errors.

Following these steps precisely is crucial to avoid delays and additional costs. Careful planning and an understanding of the booking and customs clearance process are essential for a successful sea freight export.

The fifth step in the sea freight export process: transport and logistics

Once the booking and customs clearance have been completed, the actual transport process begins. This step requires careful planning and monitoring to ensure a smooth process.

► Transport to the harbourThe goods are transported to the port of shipment, often by lorry or rail.

► MonitoringTrack the status of your freight to be informed of any changes or delays.

►Safety measuresEnsure that your goods are protected during transport and storage.

Expert tip:

Work closely with your freight forwarder to ensure that all logistical requirements are met.

Effective coordination and monitoring at this stage of the sea freight export process is crucial to ensure that your goods arrive at their destination on time and in good condition.

The sixth step in the sea freight export process: Arrival and unloading

The arrival of the goods at the port of destination and their unloading are crucial moments in sea freight export. This step requires precision and good management.

► Arrival at the destination harbourThe goods reach their destination and are unloaded from the ship.

► Customs clearanceThe goods must pass through customs in the country of destination. Precise documentation is important here.

► InspectionInspection of the goods is often carried out to check their condition and compliance with the specifications.

Expert tip:

Have all the necessary documents ready and work closely with local agents to speed up the process.

Careful handling of this phase is crucial to ensure that your goods reach their destination efficiently and without any problems.

The seventh step in the sea freight export process: delivery and follow-up

After the successful arrival and unloading of the goods at the port of destination, the final step of sea freight export follows: delivery to the final recipient and subsequent follow-up.

►Final deliveryThe goods are transported from the harbour to their final destination.

► Follow-upChecking the delivery for completeness and integrity.

► Feedback and evaluationCollect feedback from recipients and evaluate the entire process.

Expert tip:

Use the experience gained to optimise future sea freight exports.

This final step concludes the sea freight export process and offers the opportunity to learn from experience and organise future transports more efficiently.

Dörrenhaus: Your reliable partner for sea freight export

Dörrenhaus is your partner in sea freight export, ready to simplify and optimise the entire process for you.

► Customised solutionsDörrenhaus offers customised sea freight options, including FCL and LCL, to suit your specific needs.

► Comprehensive services: From customs clearance to Warehousing Dörrenhaus covers all aspects of sea freight export.

►Reliability and experienceBenefit from Dörrenhaus' many years of experience and expertise in sea freight.

►Customer orientationDörrenhaus emphasises customer satisfaction and offers a first-class service.

Dörrenhaus is your ideal partner for the Sea freight export smoothly and efficiently. With our expertise and the services we offer, you can rely on the successful international transport of your goods.

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FAQ

How does the export process work for sea freight?

Sea freight export begins with the preparation and packaging of the goods, followed by the booking of the transport, the preparation and submission of the necessary documents, customs clearance, and ends with the transport and unloading at the port of destination.

What documents are required for sea freight?

The commercial invoice, packing list, export licence and certificate of origin are essential documents for sea freight. The compilation of the data should be completed before the ship is loaded. Errors or a licence that is no longer valid are associated with high costs if customs objects to them.

What tasks does a freight forwarder take on in the sea freight sector?

A freight forwarder organises and coordinates the entire transport process, including the selection of transport routes, customs clearance and the provision of logistics services.

What do you have to watch out for with sea freight?

Correct packaging and labelling of the goods, compliance with legal regulations and careful documentation for customs are important.

Which containers are used for sea freight?

Standard containers for Full Container Load (FCL) and Less Container Load (LCL) are common, as well as specialised containers for temperature-sensitive or hazardous goods.

How does a haulage company work?

Freight forwarders act as intermediaries between customers and transport service providers, plan the logistics, take care of the necessary documentation and monitor the transport.

Why is sea freight worthwhile?

Sea freight is particularly cost-effective for transporting large quantities of goods over long distances and provides access to global markets.

 

For China and India sea freight is increasingly being used.