As soon as goods are exported outside of Europe, a so-called formal Export Declaration must be submitted for the export procedure. This is basically an application for an export refund. The Export Declaration is not only used to check the respective export regulations, but also for the statistical recording of the flow of goods.

However, it should be noted that the Export Declaration must only be submitted if the invoice value exceeds 1000 euros or if the total weight exceeds 1000 kilograms. Furthermore, it is important to inform the customs office of export at least 24 hours before loading of the goods begins, whereby all documents must be submitted (Customs declaration). As long as the value is less than 1000 euros and the weight is less than 1000 kilograms, it is sufficient to present a commercial invoice. You can obtain this at the respective customs office of export, for example at the airport or the city's harbour.

Submitting the Export Declaration he exporter has been obliged to submit the export document electronically since 2009. Only the ATLAS procedure is accepted. The Export Declaration will only be accepted if there are no deficiencies in the examination of the export regulations. In addition, all required documents must be submitted with the customs declaration for the export.

The following contents are required for the Export Declaration :

A number of things are required for the favourable Export Declaration . These include the following:

• A valid invoice with the corresponding goods tariff number or the value of the goods
• The exact packing list, which shows the net and gross weight as well as the number of packages
• The EORI number of the consignor or exporter, which was also previously known as the customs number. If an EORI number is not available, an application can be submitted to customs. The commercial invoice and packing list must also contain the following points:
  • The exact number of packages, i.e. pallets, cartons and co.
  • The goods description incl. goods tariff number
  • The address of the exporter as well as the buyer and the consignee, should they differ from each other
  • Specification of the weight
  • The franking (DAP/DDP/EXW/etc.)
  • The country of origin of the goods
• A signed customs authorisation
• The possible storage location of the goods so that a Customs inspectioncan take place